Engineering business systems
Keep works orders, drawing revisions and quality evidence together.
Explore the workflow →Professional Practices & Consultancies
Private AI for Professional Practices
Fee-earning time is the product. Most practices lose a slice of it to proposal writing, timesheet chasing and reports rebuilt by hand every month — and lose margin quietly when work drifts past the agreed stage. Client files, project records and contracts answered in plain English, on a machine in your own building. The focused guides set out the controls and retained responsibilities for law firms and surveying firms.
Built around your workUse the software that already earns its place
Fixed priceScope and exclusions agreed in writing
Local engineersInstalled and supported from Horsham
Find your workflow
Software for the job you need to solve.
Explore the workflow, the existing systems we would check and a sensible first project.
Access database replacement
Understand the existing rules and rehearse the data move before changing systems.
Explore the workflow →Field service and collection systems
Capture visits and collections on a tablet, including when there is no signal.
Explore the workflow →A smaller first step
Five practical places to start.
Each automation below has a fixed scope and a starting price of £1,495. Start with the task that creates the most retyping or chasing. If that is not clear yet, the Operations Audit measures it first.
Solution 01
Fee proposal assembly
How do you write a fee proposal without losing an evening to it?
A proposal is mostly assembly: the same scope paragraphs, the same stage descriptions, the same rates, rearranged for this client and this job. The writing that actually needs a principal is the last fifth of it.
What we build
Scope items and rates come out of your own library, so the draft arrives already priced and already structured. You edit the fifth that matters and send it. The library is yours and stays editable — we are not putting your rates inside somebody else's product.
Scope, exclusions and when it is worth doing
Not included in this starting price
- Writing your scope library from scratch — we structure what you already send
- Legal review of your engagement terms
- E-signature licences, if you want one
When we would suggest something else. If you send fewer than two or three proposals a month, the hours are not there. Say so early and we will look at something else.
Fixed price from £1,495. Scope agreed in writing.
Discuss this project →Solution 02
Timesheet chase
How do you get timesheets in without being the person who nags?
Missing time is not a discipline problem so much as a memory one, and the chasing lands on whoever minds least. The cost is invisible because nobody bills for chasing.
What we build
Missing entries are spotted against expected hours, nudged to the person, and escalated on a rule you set. Nobody has to be the one who asks twice, and the awkwardness leaves the room.
Scope, exclusions and when it is worth doing
Not included in this starting price
- Replacing your practice management or time-recording system
- Payroll integration
- Deciding your escalation policy — that is yours, we implement it
When we would suggest something else. If everybody already submits on time, this buys you nothing. That is a real answer and we have given it.
Fixed price from £1,495. Scope agreed in writing.
Discuss this project →Solution 03
Project profitability brief
How do you know a project is losing money before the invoice?
Fee against time spent is usually assembled by hand, monthly, by somebody senior — and it arrives after the stage it describes has closed, which is exactly too late to act on.
What we build
A weekly brief, per project and per stage, showing fee against time recorded, with drift flagged while the stage is still open. It lands where you already read things rather than in another system to log into.
Scope, exclusions and when it is worth doing
Not included in this starting price
- Rebuilding your chart of accounts
- Forecasting or resource planning
- Fixing time data that was never recorded
When we would suggest something else. If time is not recorded to a project at all, this reports on a gap rather than the truth. Recording comes first, and that is not a software project.
Fixed price from £1,495. Scope agreed in writing.
Discuss this project →Solution 04
Project document filing
How do you stop project documents piling up in an inbox?
Attachments arrive by email, get read, and stay there. Filing is nobody's ten minutes, so the drive becomes an archive of whatever somebody remembered to drag across.
What we build
Incoming attachments are matched to the right project and filed where you already keep them. Anything the system is not sure about goes to a short queue for a human rather than being filed on a guess.
Scope, exclusions and when it is worth doing
Not included in this starting price
- Reorganising ten years of existing folders — quoted separately if you want it
- Records retention or deletion policy
- Moving you off your current storage
When we would suggest something else. If your filing is already tight and people do it without prompting, leave it alone.
Fixed price from £1,495. Scope agreed in writing.
Discuss this project →Solution 05
Variation and unbilled-hours alert
How do you catch scope creep while you can still charge for it?
Work drifts past the agreed fee gradually, and the conversation about it happens at invoice time, when it has become an argument about a bill rather than a discussion about scope.
What we build
You hear that a project has passed its agreed fee, or that hours are accruing with no variation raised, while the conversation is still a normal one to have.
Scope, exclusions and when it is worth doing
Not included in this starting price
- Drafting the variation itself
- Anything that changes what you may charge under your engagement terms
- Chasing the client — the alert is for you
When we would suggest something else. If your projects are fixed-scope and rarely vary, the alert will be quiet, and quiet automation is not worth paying for.
Fixed price from £1,495. Scope agreed in writing.
Discuss this project →Before you buy
Questions from professional practices and consultancies businesses.
How does Inferred keep client files confidential?
The system runs on hardware in your own building, so client files are never sent to a third-party AI provider. There is no cloud account behind it and no external service in the path. Existing folder permissions are respected — people see what they already had access to, and nothing more.
For a practice with a duty of confidentiality, that is the difference between an AI you can put in front of client work and one you cannot.
Can it speed up document work?
Yes, and the honest version is that it speeds up finding and assembling far more than it speeds up drafting. Asking a question of ten years of project files and getting a sourced answer in seconds is the part that changes how a day goes.
Every answer shows the document it came from, so the check is quick. If the answer is not in your files, it says so rather than inventing one.
Which AI models does it use, and who owns them?
Open-weight models, installed on your hardware and owned outright with everything else. No licence expires, no supplier can retire the model underneath you, and nothing stops working if you stop paying us.
Does this make us compliant with SRA or FCA requirements?
No, and anybody telling you otherwise is selling. We can tell you where your records sit and what the system does with them; whether that satisfies your regulator is a question for you and your own adviser. What we will say plainly is that keeping the data in your building removes a category of question rather than answering it.
When we would tell you not to bother
If the rules you want automated live in one partner's head and nowhere else, automating them copies the guesswork. Writing them down comes first, and that part is not a software project.
If a core practice management system is working and people know how to use it, we would rather connect to it than sell you a migration.
Built and supported locally
From the first site visit to the working system.
Based in Horsham, we work with businesses across Sussex and Surrey. See locally relevant starting points in the areas below.
Bring one real job
Where does the work get stuck?
Show us the enquiry, document or handover that costs time. We will explain whether it needs a small automation, a fuller business system or a change to what you already use.
Talk to the engineers →