Architects · Engineers · Surveyors · Law firms · Consultancies
Fee-earning time is the product. Most practices lose a slice of it to proposal writing, timesheet chasing and reports rebuilt by hand every month — and lose margin quietly when work drifts past the agreed stage. Client files, project records and contracts answered in plain English, on a machine in your own building.
Five fixed-price automations for professional practices and consultancies
These are the jobs we are asked for most often, written down with a
fixed scope so you know what you are buying before you buy it. Each is quoted as a
fixed price from £1,495, usually off the back of an
operations audit that says which of them is worth
doing first. Most of this is ordinary software automation with no AI in it at all.
What actually happens, in order — built from your enquiry channel through to the finished job, not a generic flowchart.
Solution 01
Fee proposal assembly
How do you write a fee proposal without losing an evening to it?
A proposal is mostly assembly: the same scope paragraphs, the same stage descriptions, the same rates, rearranged for this client and this job. The writing that actually needs a principal is the last fifth of it.
What we build. Scope items and rates come out of your own library, so the draft arrives already priced and already structured. You edit the fifth that matters and send it. The library is yours and stays editable — we are not putting your rates inside somebody else's product.
Not included, and said so before you buy
Writing your scope library from scratch — we structure what you already send
Legal review of your engagement terms
E-signature licences, if you want one
When we would tell you not to bother. If you send fewer than two or three proposals a month, the hours are not there. Say so early and we will look at something else.
Fixed price from £1,495, scope and exclusions in writing.
How do you get timesheets in without being the person who nags?
Missing time is not a discipline problem so much as a memory one, and the chasing lands on whoever minds least. The cost is invisible because nobody bills for chasing.
What we build. Missing entries are spotted against expected hours, nudged to the person, and escalated on a rule you set. Nobody has to be the one who asks twice, and the awkwardness leaves the room.
Not included, and said so before you buy
Replacing your practice management or time-recording system
Payroll integration
Deciding your escalation policy — that is yours, we implement it
When we would tell you not to bother. If everybody already submits on time, this buys you nothing. That is a real answer and we have given it.
Fixed price from £1,495, scope and exclusions in writing.
How do you know a project is losing money before the invoice?
Fee against time spent is usually assembled by hand, monthly, by somebody senior — and it arrives after the stage it describes has closed, which is exactly too late to act on.
What we build. A weekly brief, per project and per stage, showing fee against time recorded, with drift flagged while the stage is still open. It lands where you already read things rather than in another system to log into.
Not included, and said so before you buy
Rebuilding your chart of accounts
Forecasting or resource planning
Fixing time data that was never recorded
When we would tell you not to bother. If time is not recorded to a project at all, this reports on a gap rather than the truth. Recording comes first, and that is not a software project.
Fixed price from £1,495, scope and exclusions in writing.
How do you stop project documents piling up in an inbox?
Attachments arrive by email, get read, and stay there. Filing is nobody's ten minutes, so the drive becomes an archive of whatever somebody remembered to drag across.
What we build. Incoming attachments are matched to the right project and filed where you already keep them. Anything the system is not sure about goes to a short queue for a human rather than being filed on a guess.
Not included, and said so before you buy
Reorganising ten years of existing folders — quoted separately if you want it
Records retention or deletion policy
Moving you off your current storage
When we would tell you not to bother. If your filing is already tight and people do it without prompting, leave it alone.
Fixed price from £1,495, scope and exclusions in writing.
How do you catch scope creep while you can still charge for it?
Work drifts past the agreed fee gradually, and the conversation about it happens at invoice time, when it has become an argument about a bill rather than a discussion about scope.
What we build. You hear that a project has passed its agreed fee, or that hours are accruing with no variation raised, while the conversation is still a normal one to have.
Not included, and said so before you buy
Drafting the variation itself
Anything that changes what you may charge under your engagement terms
Chasing the client — the alert is for you
When we would tell you not to bother. If your projects are fixed-scope and rarely vary, the alert will be quiet, and quiet automation is not worth paying for.
Fixed price from £1,495, scope and exclusions in writing.
Every solution has a written scope and a written list of what it
excludes. The price is fixed before work starts. If we find the scope was wrong, we
requote before building rather than invoicing the difference afterwards. There is no
day rate, and no meter running.
How does Inferred keep client files confidential?
The system runs on hardware in your own building, so client files are never sent to a third-party AI provider. There is no cloud account behind it and no external service in the path. Existing folder permissions are respected — people see what they already had access to, and nothing more.
For a practice with a duty of confidentiality, that is the difference between an AI you can put in front of client work and one you cannot.
Can it speed up document work?
Yes, and the honest version is that it speeds up finding and assembling far more than it speeds up drafting. Asking a question of ten years of project files and getting a sourced answer in seconds is the part that changes how a day goes.
Every answer shows the document it came from, so the check is quick. If the answer is not in your files, it says so rather than inventing one.
Which AI models does it use, and who owns them?
Open-weight models, installed on your hardware and owned outright with everything else. No licence expires, no supplier can retire the model underneath you, and nothing stops working if you stop paying us.
Does this make us compliant with SRA or FCA requirements?
No, and anybody telling you otherwise is selling. We can tell you where your records sit and what the system does with them; whether that satisfies your regulator is a question for you and your own adviser. What we will say plainly is that keeping the data in your building removes a category of question rather than answering it.
When we would tell you not to bother
If the rules you want automated live in one partner's head and nowhere else, automating them copies the guesswork. Writing them down comes first, and that part is not a software project.
If a core practice management system is working and people know how to use it, we would rather connect to it than sell you a migration.
Not sure which one you need?
That is what the free fifteen-minute call is for — bring the job that
actually costs you time and we will tell you honestly whether it is one of
these five, something else, or not worth automating at all.