Business systems
Bespoke stock management software
Track available stock, reservations, returns and branch transfers using agreed rules.
Explore the workflow →Wholesale, Stock & Distribution
Wholesale software for orders, stock and dispatch
We build the stock and customer systems behind the trade counter, automate repeated order and supplier paperwork, and install private AI for internal product knowledge. Start with the part that costs your team time. A working ERP, WMS or accounts system can stay in place.
Built around your workUse the software that already earns its place
Fixed priceScope and exclusions agreed in writing
Local engineersInstalled and supported from Horsham
Find your workflow
Software for the job you need to solve.
Explore the workflow, the existing systems we would check and a sensible first project.
Business systems
B2B customer portals for wholesalers
Give trade accounts the right prices, repeat-order route and documents.
Explore the workflow →Automation
Wholesale order processing
Turn incoming orders into checked drafts for your existing system.
Explore the workflow →Automation
Warehouse goods-in automation
Match deliveries, capture discrepancies and send checked records to the stock system.
Explore the workflow →Automation
Supplier price-list automation
Check product codes, packs and effective dates before approving a price update.
Explore the workflow →Private AI
Private AI for wholesalers
Find product and internal information with sources shown; scope live stock queries separately.
Explore the workflow →A smaller first step
Five practical places to start.
Each automation below has a fixed scope and a starting price of £1,495. Start with the task that creates the most retyping or chasing. If that is not clear yet, the Operations Audit measures it first.
Solution 01
Order email to sales order
How do you get orders off email and into the system without retyping?
Orders arrive as email text, PDFs, spreadsheets and scanned lists. The order desk checks account references, pack sizes and prices before entering the same information into the ERP.
What we build
Incoming orders become matched drafts with the source beside each proposed line. Your team resolves unclear products, quantities or prices before release through a supported interface. See the full order-processing workflow.
Scope, exclusions and when it is worth doing
Not included in this starting price
- Customer-facing ordering portal
- EDI onboarding with a specific customer, unless quoted
- Cleaning a catalogue that cannot be matched against
When we would suggest something else. If almost all your orders already arrive through a portal or EDI, the retyping is somebody else's problem and you should not pay us to solve it.
Fixed price from £1,495. Scope agreed in writing.
Discuss this project →Solution 02
Supplier price file ingest
How do you load a new supplier price list without a day of spreadsheet work?
Supplier files use different product codes, columns, pack sizes and effective dates. The work is checking what each value means before it changes the catalogue.
What we build
The workflow matches codes, compares pack and unit prices, highlights date conflicts and prepares a change list for buyer approval. Approved updates use the agreed import route and are reconciled afterwards. See supplier price-list automation.
Scope, exclusions and when it is worth doing
Not included in this starting price
- Negotiating with suppliers
- Deciding your margin rules — we apply yours
- Historic price correction
When we would suggest something else. If you take price files from one supplier twice a year, do it by hand.
Fixed price from £1,495. Scope agreed in writing.
Discuss this project →Solution 03
Backorder and shortage chase
How do you keep on top of what suppliers have promised?
A supplier changes an expected date, but the reason stays in an email while the customer-facing order still shows the old promise. Someone has to reconstruct the position every time the customer calls.
What we build
Supplier acknowledgements are linked to the purchase-order line. Missing confirmations and changed dates enter a named review queue. Reminders follow your agreed rules; customer commitments stay with your team. A customer portal can display approved status updates as a separately scoped step.
Scope, exclusions and when it is worth doing
Not included in this starting price
- Supplier relationship management
- Automatic reordering
- Committing to your customer on the supplier's behalf
When we would suggest something else. If your suppliers are reliable and shortages are rare, this is a solution looking for a problem.
Fixed price from £1,495. Scope agreed in writing.
Discuss this project →Solution 04
Goods-in and delivery capture
How do you capture delivery notes and PODs without double entry?
Warehouse staff note a short or damaged delivery at the bay, then the office retypes the record and discovers the same difference later. Evidence and the order become separated.
What we build
Record the delivery, match expected and received quantities, and hold discrepancies for the right person. Confirmed events pass through the supported route into the stock system. See warehouse goods-in automation.
Scope, exclusions and when it is worth doing
Not included in this starting price
- Handheld hardware, unless quoted
- Carrier system integration, unless quoted
- Resolving disputes — the system surfaces them
When we would suggest something else. If goods-in is already scanned against the order, you have this.
Fixed price from £1,495. Scope agreed in writing.
Discuss this project →Solution 05
Stock and site status display
How do you show the counter and the warehouse what is actually on site?
Counter staff need to distinguish physical stock from reservations, held goods and incoming transfers. A total without those distinctions still leaves them ringing the warehouse.
What we build
Show agreed stock states, inbound records and exceptions from the authoritative system, including its refresh time. If the underlying rules also need work, review bespoke stock management software.
Scope, exclusions and when it is worth doing
Not included in this starting price
- The screen and mounting hardware, unless quoted
- Stock accuracy — a display shows your data, it does not fix it
- Stocktaking
When we would suggest something else. If your stock records are known to be unreliable, a screen broadcasts that unreliability faster. Fix the records first; we will say so.
Fixed price from £1,495. Scope agreed in writing.
Discuss this project →Before you buy
Questions from wholesale, stock and distribution businesses.
How does order automation fit around our existing ERP?
We check your incoming order formats, product references and customer terms, then agree a supported route into the ERP. Emailed or PDF orders become drafts for your team to review, with ambiguous lines held rather than guessed.
A wholesale order-processing workflow helps customers who keep using email. A trade customer portal gives repeat buyers a structured route. Both should finish in the same authoritative order system.
Does this cover the warehouse as well as the office?
Yes. We connect the receipt or movement to the record the office needs: what arrived, what was short, what is held and who needs to act. Scanners, devices and system interfaces are checked before being included.
Goods-in automation improves capture and discrepancy handling. Bespoke stock management covers the wider rules around availability, reservations, transfers and returns.
Can a stock system cover branches, vans and more than one warehouse?
Yes, where the locations, product identifiers and recording responsibilities are agreed. Transfers need distinct dispatch and receipt events; reserved or held stock must be separated from what can be sold.
A view built from periodic exports shows when it was last refreshed. A live promise needs a supported query and reservation rule. AI is not required to record a movement or calculate available stock.
Where does private AI help a wholesale team?
Private AI for wholesalers helps staff find product information, procedures and other approved internal knowledge, with the source shown for checking.
A stock balance or customer price needs an authorised query to the relevant system. Document search alone cannot establish today’s availability, and a model does not decide product suitability or approve a substitution.
Do we need a bespoke system, an automation or private AI?
Choose a system when the business needs a dependable place to record and manage work. Choose automation when the system already works but a repeated handoff costs time. Choose private AI when staff need a better way to find information across approved documents.
We compare those options with configuring or buying an existing product. The scope names the data, supported interfaces, hosting, permissions and ongoing costs before work starts.
Built and supported locally
From the first site visit to the working system.
Based in Horsham, we work with businesses across Sussex and Surrey. See locally relevant starting points in the areas below.
Bring one real job
Where does the work get stuck?
Show us the enquiry, document or handover that costs time. We will explain whether it needs a small automation, a fuller business system or a change to what you already use.
Talk to the engineers →