These are the jobs we are asked for most often, written down with a
fixed scope so you know what you are buying before you buy it. Each is quoted as a
fixed price from £1,495, usually off the back of an
operations audit that says which of them is worth
doing first. Most of this is ordinary software automation with no AI in it at all.
Solution 01
Order email to sales order
How do you get orders off email and into the system without retyping?
Orders arrive in every format a customer can invent: an email body, a PDF, somebody's spreadsheet, a photograph of a written list. Each one is read by a person and typed into the system by the same person.
What we build. Incoming orders are read, the lines extracted and matched against your catalogue and pricing, and staged for one-click confirmation. Your team verifies rather than retypes. Ambiguous lines wait for a human instead of being guessed at, and nothing commits without confirmation.
Not included, and said so before you buy
- Customer-facing ordering portal
- EDI onboarding with a specific customer, unless quoted
- Cleaning a catalogue that cannot be matched against
When we would tell you not to bother. If almost all your orders already arrive through a portal or EDI, the retyping is somebody else's problem and you should not pay us to solve it.
Solution 02
Supplier price file ingest
How do you load a new supplier price list without a day of spreadsheet work?
Every supplier sends a different shape of file, on their own schedule, with their own idea of what a column is called. Loading one is a day. Loading one badly is a month of wrong margins.
What we build. New price lists are normalised and loaded, with a change report showing what moved and by how much before anything is applied. You approve the change rather than discover it.
Not included, and said so before you buy
- Negotiating with suppliers
- Deciding your margin rules — we apply yours
- Historic price correction
When we would tell you not to bother. If you take price files from one supplier twice a year, do it by hand.
Solution 03
Backorder and shortage chase
How do you keep on top of what suppliers have promised?
A shortage becomes a series of phone calls, and the answers live in whoever made the call. When that person is off, the commitment is off too.
What we build. Supplier commitments are chased on a schedule and every acknowledgement is logged against the line, so the promise sits with the order rather than in somebody's memory.
Not included, and said so before you buy
- Supplier relationship management
- Automatic reordering
- Committing to your customer on the supplier's behalf
When we would tell you not to bother. If your suppliers are reliable and shortages are rare, this is a solution looking for a problem.
Solution 04
Goods-in and delivery capture
How do you capture delivery notes and PODs without double entry?
Paperwork is captured at the door, then again in the office, and reconciled later — which is where the discrepancies are found, long after anybody could have done something about them.
What we build. Delivery notes and signed PODs are matched to the order at the door, and discrepancies are flagged while the driver is arguably still in the yard rather than at month end.
Not included, and said so before you buy
- Handheld hardware, unless quoted
- Carrier system integration, unless quoted
- Resolving disputes — the system surfaces them
When we would tell you not to bother. If goods-in is already scanned against the order, you have this.
Solution 05
Stock and site status display
How do you show the counter and the warehouse what is actually on site?
“Have we got one?” gets answered by somebody checking three systems, or worse, by memory. Multi-branch makes it worse, and van stock worse again.
What we build. A wall screen for the counter or the warehouse: what is on site, what is due in, what is late. Driven by your own records, so it is as true as they are — which the audit will tell you honestly before you buy a screen.
Not included, and said so before you buy
- The screen and mounting hardware, unless quoted
- Stock accuracy — a display shows your data, it does not fix it
- Stocktaking
When we would tell you not to bother. If your stock records are known to be unreliable, a screen broadcasts that unreliability faster. Fix the records first; we will say so.