01 · Expect
Start from the known delivery
Purchase order, transfer or booking details provide the expected supplier, items, quantities and date. Unknown arrivals can follow a separate review route.
Distributors · Trade warehouses · Multi-site stock operations
Warehouse goods-in automation, from delivery note to checked stock
Connect expected deliveries, delivery notes, received quantities and recorded stock movements so your team can see what needs attention without replacing the warehouse or stock system that already works.
Fixed scopeQuoted before work starts
Human controlDecisions stay with your team
Honest boundaryKeep existing systems where they work
One inbound delivery, with the record moving beside it
Warehouse delays often begin before putaway: the office expects one thing, the delivery note says another and the physical count reveals a third. A useful workflow keeps those versions together and shows the difference while someone can still act on it.
02 · Arrive
Capture the reference once
The arrival time, vehicle or consignment reference and source document are attached to one receiving record instead of being copied between paper and inboxes.
03 · Receive
Compare count with expectation
Confirmed quantities and condition are recorded against the expected lines. The system displays a difference; it does not quietly alter either source.
04 · Resolve
Give discrepancies an owner
Short, excess, damaged and unidentified items enter a visible queue with the evidence and person responsible for the next action.
05 · Handoff
Pass confirmed information onward
Accepted receipt or movement data reaches the existing system through a supported import, API or structured review step agreed in the scope.
06 · Reconcile
Show what is still open
A status view can separate complete, waiting and failed records so the team is not relying on memory or a spreadsheet last updated yesterday.
What a short delivery looks like while it is actionable
This example shows the pattern. Your own purchase orders, receiving rules and system interfaces determine the fields and confirmation points.
A supplier delivery arrives with one line short
- Expected
- The purchase order provides the supplier, five lines, booked date and quantities the warehouse expects.
- Evidence
- The delivery note and arrival reference are attached to the same receiving record rather than filed separately.
- Counted
- Four lines agree. One physical count is below both the order and delivery note, so the difference stays visible.
- Reviewed
- The receiver confirms the count and records the agreed reason or next action; the workflow does not invent one.
- Reconciled
- The accepted receipt follows the supported route into the stock system while the supplier discrepancy remains open to its owner.
A truthful status board starts with a truthful event
A dashboard cannot discover that a pallet moved if no system or person records the movement. We begin with the smallest set of events the operation can capture consistently, then design the view around those facts.
Good inputs
Events with a clear source
- Expected delivery or transfer reference
- Arrival and receiving confirmation
- Count, condition and named discrepancy
- Accepted handoff into the stock record
- Returned success or failure status
What a display cannot fix
Missing operational discipline
- Unrecorded pallet or bin movements
- Duplicate and unreliable product masters
- Stock adjustments with no agreed owner
- Ambiguous definitions of “received” or “ready”
- Decisions that differ by shift but are undocumented
The stock-accuracy boundary: automation can expose a mismatch and preserve the evidence around it. It cannot make the physical stock correct or decide which count to accept without your operational rule.
Connect the gap; keep the WMS or stock platform
We assess the exact product and version you use before promising a connection. Where it offers a documented API, supported file exchange or sensible review route, a bounded workflow can carry confirmed data to it without creating a second stock ledger.
Connection routes
Only what the system supports
- Documented API
- Supported CSV or spreadsheet import
- Watched import or export folder
- Structured output for human entry
- Returned status for reconciliation
Physical interface
Hardware is assessed separately
- Existing barcode and label standards
- Scanner, printer and device compatibility
- Reliable network coverage at the work point
- Safe screen or kiosk location
- Fallback when a device or service is unavailable
No assumed integration: naming a WMS, ERP, scanner or carrier does not prove it exposes the route a workflow needs. We check the interface and write the exact boundary into the quote.
A fixed first workflow, not a warehouse transformation programme
Automation project
Fixed price from £1,495
- One repeated movement mapped with the team
- Named inputs, exceptions and confirmation points
- Supported connection or structured handoff
- Reconciliation view and failure route
- Working system, documentation and code you own
Quoted separately or excluded
The boundary is written down
- Replacement WMS, ERP or stock platform
- Robotics, conveyors and machine control
- New scanners, printers, labels or network work
- Stocktake and product-master cleansing
- Warehouse layout, picking strategy or process redesign
When we would tell you not to buy: if the existing WMS already supports the movement, the team records it consistently and the exception volume is small, another layer would add maintenance rather than remove useful work.
Questions warehouse and operations teams ask
Do we need to replace our WMS?
Usually not. The WMS or stock platform should remain the system of record. We look for a repeated handoff it does not cover and use a supported interface where one exists.
Will it work with our scanners?
Possibly, but only after the device, browser or application, barcode format and connection route have been checked. Hardware compatibility is never assumed.
Can it optimise picking routes?
That is not included in this offer. We can scope the reliable capture and movement of records around picking; optimisation needs accurate location data and a separate operational assessment.
Can one view cover several sites?
Yes when each site uses comparable events and identifiers. We first prove the workflow at one site, then quote the differences rather than pretending every branch operates identically.
What if our volume is low?
If a clear paper or spreadsheet process takes little time and creates few errors, software may not repay its cost. We measure the real exception and retyping load first.
Does operational data go to public AI?
It does not have to. Processing can run on infrastructure you control. We still map where emails, source systems and backups already store the information before making a privacy claim.
Connect the next part of the operation
Built and supported locally
Based in Horsham, we work on site across Sussex and Surrey. Explore the practical starting points for businesses in Crawley and Manor Royal, Lancing and Shoreham.
Bring one delivery note and one recent discrepancy
The first call is fifteen minutes and free. We will trace the record from expectation to stock handoff and tell you whether there is a bounded first automation—or whether the existing system already covers it.
If the honest answer is that the process needs the system rebuilt rather than one step automated, that is a warehouse system with handheld and tablet capture.